Advice and guide in choosing the best Enterprise Resource Planning software for an organization

Types of ERP SystemEnterprise resource planning is a concept that encompasses a huge range of business practices which include customer service, production, sales and accounting. Even though small organizations do not have as much to keep tabs of compared to large ones, it is still necessary to remain organized. That is why a lot of small businesses are investing in ERP software to stay on top.

Although each kind of ERP software has its subtle differences, a commodity of quality must have four essentials. Here is a guide to finding the ideal software the meets an organization’s requirements.

Customer Relationship Management or CRM

This may include a contact management system wherein one could store customer information for easy and fast access. Appointment setting is a helpful feature that reminds one when to get in touch with lead or client customers. Also ideal is customer support since the company could provide assistance to clients in need and solve concerns before they escalate. Some ERP products even help track a firm’s marketing campaign and keeping updated on statistical data.

Financial System

Another important factor is keeping track of the company’s finances. Quality enterprise resource planning software enable one to monitor expenses such as distribution and manufacturing costs, marketing costs and employee payroll. It also integrates some kind of accounting feature to help with taxes. By using a financial system, one could assess costs better to ensure maximum efficiency.

Distribution Management

This is vital for businesses that are product-based. Distribution management would help keep track of products each step of the way, staring with post-manufacturing to transportation. Depending on the business scale, this could include storage at different warehouses along the way until products are ready for sale. Convenient access to the information will keep daily operations to run smoothly.

Manufacturing Management

Definitely, product-based businesses would want to keep track of the production of all goods. This would give valuable information, including how many products were made on a particular day and on weekly, monthly and annual basis as well. Consequently, one could keep a close eye on inventory and discover manufacturing trends. This should aid in minimizing complications and ascertain that the company continually meets client demand without overproducing.

Allowing potential growth

While a business may be small when a firm initially purchases the package, the operations would likely grow. A quality ERP program will be able to adjust in order to accommodate the growth.

Looking for a reasonable price

Most small business owners want a product that fulfills one’s requirements without breaking the bank. Thus, an organization should have a firm grasp of the exact requirements. It should choose a system that covers all the bases but is not beyond one’s financial capacities.

Making certain the framework is intuitive

When making a considerable software investment, the last thing a company wants is something that is hard and confusing to use. This could end up complicating the operations further. It is preferable to try out a product demo and red several user reviews before purchase. While it is expected to have some learner’s curve, this should help find a product which is relatively easy to use. To know more about this click here


Five Helpful Tips for the Success in Enterprise Resource Planning

ERP teachingThe genuine Enterprise Resource Planning system incorporates both internal and external information flows used by the company within a comprehensive, single solution. Furthermore, it integrates the practical systems used by organizations for managing basic commercial functions. The objective of the package is to drive the flow of data regarding company between all internal functions while managing connections to exterior stakeholders.

One could take advantage of an instructor-led, extensive classroom and workshop for the different core components and industry-centric sectors of the ERP application. The classes designed for project team members, app users, super-users and technical users in all levels who wish to have a comprehensive insight to the system.

Creating such a program provides its own unique and additional problems.

Here is the list of  tips to make an ERP training program easier:

  • Implementing and operating ERP could easily cost millions, thus do not allow training be an after-thought. Nonetheless, if a company fails to train the user base on the right usage of the software, the investment is largely wasted. Workshops should be a priority from the start of the implementation project. The package should address overview learning for executives and managers, configuration indoctrination for members of the team and functional learning for end users.
  • It is important to review class materials ahead of time. Understand the distinction between training and learning. Top-notch instructional items manage to address both by explaining how to do a certain tasks and why it is done. Students want to understand in what way they would fit in the overall business process and how the actions could impact other steps downstream. The materials should be applicable to the business role of the student and they include plenty of hands-on practice.
  • The most successful ERP workshops combine the best of traditional classroom with state-of-the-art eLearning scenarios. One should consider all options available, including boot camp-style onsite sessions, on-demand eLearning courses to provide students with as-if-you-were-logged-in simulations, live virtual workshops and traditional instructor-led classroom sessions.
  • Closely monitor progress. Unlike traditional classroom coaching, the great thing about e-Learning is that one could measure student progress, participation and completion in real-time and in an accurate manner. It’s very important for training administrators to track every student’s progress versus well-defined groundwork program milestones and goals. It is necessary to set and communicate the goals and milestones at the start of the program and hold students accountable with graded and timed final exams to ensure transfer of knowledge and retention. Students should be surveyed at the end of each program to assess how well they liked the material, the scope of the course, the delivery method and if applicable the instructor. Adjustments on the discipline should be based on the feedback received.
  • ERP systems change constantly because of additional feature, upgrades or addition of new functionality. Additionally, knowledge leakage due to employee attrition could be as high as twenty five percent in any year. Consequently, training is an ongoing business requirement and not a one-time event. The best practices suggest offering recurring refresher class to all users of the system.

Moreover, it is also important to ensure ongoing knowledge retention. Lot of organizations make the successful completion of courses as part of the annual performance evaluation of employees. Read more…

What Are The Features Of ERP Software And How It Helps To Big Organization?

The customized ERP software is used by a lot of software development companies nowadays. The software consists of a lot of enterprise software modules purchased individually and based on what best meets the particular needs and technical capacities of a company or organization. Every ERP module is concentrated on a single are of business processes, like marketing or product development.

software_GSoftware development companies use some of the more common customized ERP software and modules. The modules include those that are for purchasing of material, product planning, distribution, inventory control, marketing, finance, accounting and HR. Click here to get more details about capabilities and features of MicroSoft Dynamics. Since the enterprise resource planning has become very popular, software apps have emerged to aid business managers use and implement ERP on other business tasks and could also integrate modules for business intelligence and CRM and present them as one unified package.

Depending on the size of the software development companies and the needs, there are several customized ERP software vendors to choose from in a huge enterprise, midmarket and small business ERP markets. The ERP software has a lot of advantages that are direct and indirect. The direct advantages include enhanced information integration efficiency, quicker response time to customer questions and queries and more. The indirect advantages may include improved customer goodwill, enhanced corporate image, customer satisfaction and many more.

Some of the tangible benefits of an ERP system or software:

1. Lowers the cost of services and products purchased

2. Enhances process and personnel productivity

3. Inventory reduction

4. Cost reduction in paper and postage

5. Lead time reduction

6. Faster service/product look-up

7. Automated payment and ordering

8. Minimizing paper costs and payment processing

Some of the intangible benefits of an ERP system or software:

1. Boosts organizational responsibility and transparency

2. Could reach more vendors and produce more bids

3. Faster and accurate access to data for on time decisions

4. Enhanced customer response

5. More controls thus minimizing the risk of misusage of resources

6. Uniform reporting based on global standards

7. Provides strategic planning

8. It saves time and effort in data entry

Many of the ERP product solutions are user friendly and provide plenty of features that a typical business would need. The customized software could serve as the main software system for all areas and could update the flow of information in the company and enhance efficiencies. It could further help an organization integrating all processes and data into one unified system. Now is the time for small and medium-size businesses to adopt ERP apps, based on leading industry analysts.

Today, there are more options among the ERP-vendor field that target small and medium-size business sector. In turn, the options grow more affordable. In addition to that, a lot of small and medium businesses are desperately in need to upgrade to sophisticated software that was once exclusive only to bigger corporations. The big name when it comes to ERP includes Sage Software, SAP, Microsoft and Oracle. All of them provide more generic offerings that are increasingly customized and tailored to smaller businesses. For instance, Oracle offers fixed-scope products which could be up and running in days or weeks instead of months and years. The timetable is vital for small businesses which need a quicker return of their technology investments. Although costs could vary greatly and depending on a company’s particular needs, the costs for sophisticated software have come down.